Ivory For Business

Why Choose Ivory

For the inquisitive-minded entrepreneur

Initial Questions

We don’t really fit neatly into any of these categories. We like to say we become an ‘extension of your team.’ We aren’t your employees, but we are your partners. We walk the journey alongside you, doing the legwork together to reach your business goals. This is based on the Christian model of discipleship. We are a secular company with Christian values and we hope our honesty and integrity reflect that in everything we do. We don’t just give advice, like coaches and consultants, but we don’t just take over and execute your vision for you, like marketing agencies. We work with you and reassess your needs at every meeting to see how we can best help and support your business.

Every small business owners had needs. It’s simply a question of who will fill them. You can fill them yourself, and we call this a DIY approach. Not only do you need to focus on your service/product, you have to juggle every other aspect of running a business. Then there is hiring a ‘Bundle of Contractors.’ One to do your logo, one to do your website, one to keep your books, a business coach, someone to market you, and so on. Then, there is the option to partner with Ivory. We offer a custom approach to let you do the things you want and have time to, and delegate the tasks you can afford to outsource. It’s the best of both worlds, combining DIY with the help of experts.

Upwave is a personalized site we use during our partnership that allows us to have a shared place to communicate about all project tasks, ideas and important info. It’s like a digital bulletin board where we put your contact information, preferred office hours, share photos, and most importantly, collaborate on tasks. Our internal Ivory Team can see your board, but no one outside our organization has access to it.

When we go through the 4 Steps Process, “To-do” list items often result from our conversation. If the entrepreneur feels comfortable accomplishing the task on their own, they do. If the task is not in their area of expertise or isn’t something they have time for, the project lead will evaluate if the task qualifies for a Project Pathway. If it does, the Project Lead creates a Project Pathway Proposal, which gives the entrepreneur three options: 1: We offer a list of resources (like Youtube Tutorials or software we trust) to help them figure out how to do the task on their own, then we check their work. This costs you the least money and the most time. 2: We do it together doing our meetings, which is a set time and cost you’ve already set aside. 3: We do the task for you. This costs you the most money and saves you the most time.

We try as much as possible to help our entrepreneurs avoid debt, loans, credit cards and losing money in general. That’s why we coined the phrase Zero-Based Start-Up. This is an idea that we integrate in the first step of our 4 Steps Process. Imagine you want to start a lawn-care business. The upfront cost of a truck, trailer, riding lawnmower and edger could be daunting. In order to help you achieve a Zero-Based Start Up, we may recommend starting a relationship with a school, park or church that has a huge acreage. If you sign a contract with them for 18 months of lawn care, then, you can feel more confident in the upfront cost to start your business, knowing that you’ll get a return on your investment in a set amount of time.

We try to take initial consultations in person whenever possible! This helps foster a trust-based relationship which is essential to our process. For 4 Steps Meetings, our team is spread out across the Midwest, and we do love to meet our entrepreneurs in person. Because of the cost of traveling and time it takes to meet in person, it is an additional cost. In-person meetings during Hours of Operation.

Proposal + Contract Questions​

First, you choose a package, which can be found on the pricing page. The initial contract is for 6 months. The package have add on options, like Social Media Management, which you can add to your monthly package amount. Project Pathways are a separate one-time expense. These are all highly dependent on the scope of the task. For example, a one-page website may cost between $500-800, and a complicated 15-25 page site with video, animation and custom graphics would be closer to $3,500-5,500. Check out our pricing page for more details.

Our key attribute is transparency, so here it is. We have to cover ourselves. At the beginning of a contract, we ask for a deposit, which you will get back in full at the end of your contract term. Typically, the amount is 50% of your contracted total. The only reason you wouldn’t get your full deposit back is if you violated the contract agreement.

We offer three levels of management. In the ‘Basic’ level, we collaborate during one of your monthly meetings to create a content calendar for the following month. The content (Text and Photo only) is auto-scheduled to post at your chosen time and this option is $150/mo

In ‘Entrepreneur’ we collaborate with you over email and create the posts on our own (Text, photo, and custom graphics), and send them to you for approval. You’ll get an analytics report at the end of the month about what got the most attention, what demographics were viewing your content, and a summary of best practices to go forward with. We also respond to comments, or prompt you to respond. This option is $250/mo.

 In ‘Professional’ you get everything in the previous packages, but we add video (Text, photo, custom graphics and video), and we also run social media ads for you. This option is $400/mo. You can learn more about this in our services page.

Onboarding And Work Questions​​

A client-vendor relationship is a transaction. The client states a need, the vendor fills the need, the client pays the vendor and they go their separate ways. We partner with entrepreneurs because we believe that they need support and that what that looks like changes all the time. We have a dynamic relationship with our entrepreneurs and get to know when beyond a one-time project proposal.

We don’t either! That’s why we have every Ivory Team Member sign a non-disclosure agreement. We will not speak/email/post or relay in anyway your protected ideas outside of our partnership. Honesty is our utmost important trait to uphold, so any confidential information leak would result in immediate termination, and the Team is well-aware of that. It’s important to note that we thoroughly vet our Staff to be sure everyone at Ivory has demonstrated not only great character at previous jobs, but also an authentic desire to help small business owners succeed. We feel confident that everyone on our Team feels as strongly about protecting your ideas as you do.

EOA stands for End of Assessment Check in. Assessment is the first step of the 4 Step Process. This is an evaluation that each party fills out (the entrepreneur and their assigned Project Lead) to see how things are going so far. The assessments will be evaluated by the Project Manager overseeing the partnership. If both parties feel the partnership is working well and has potential to continue and thrive, we move into Brand Clarity, the second step. If one or both of the parties feel the partnership is not working well, the Project Manager will determine alongside them to terminate the contract or to oversee the project more closely if it continues.

At the end of the first step in our 4 Steps Process, we have a EOA Check In (End of Assessment). This is a time to evaluate if the partnership is working or not. It the result of the EOA Check In is that the partnership is not working, we would part ways and end our contract without penalty. If you decide you don’t want to continue before the EOA Check in, or if you changed your mind after a positive EOA Check In, there is a $500 contract breaking penalty, which will be taken from your deposit. The remainder of your deposit and all meeting notes and files will be given to you. You won’t be eligible for Alumni Status or future partnership. It’s not ideal, but there’s no hard feelings!

Offboarding Questions

We have an unusually strict rescheduling policy. We require our partners to schedule no later than one week in advance, and all scheduled meetings will be billed in full, even if something comes up. If you have an extenuating circumstance, like an illness or accident, we kindly ask you to fill out a Special Circumstance form, and if approved, you’ll have a credit towards a 60 minute meeting. It must be redeemed outside of your current contract and within 24 months of the date of approval of your Special Circumstance form.

As an entrepreneur, trying to wear a lot of hats can be challenging. A lot of our partners work a 9-5 with the goal of eventually making their side-gig their main-gig. Family, work, personal life, and self-care are all important aspects of being a successful business owner. We offer limited spots for After Hours appointments for those who really can’t take time off of work during the work week. After Hours is only available at the Professional Package level. This is how it works: Each of our Project Leads has some After Hours appointments available each month. You’ll be able to find them through their unique Calendly After Hours Booking link. First come, first serve, so check often! (After Hours meeting days and times vary by a Project Lead’s availability. Typical After Hours appointments are M-F 6:00-8:00pm and Sat 8:00am-12:00pm)

Our typical life-cycle of a client is 6-12 months. Once you feel empowered to take it from there, we off-board and you become “Ivory Alumni.” If you’ve chosen to allow us to manage your site, social media, or other service indefinitely, you’ll be “Alumni Active.” In this status you have priority access to a Project Lead if a question arises (up to four times per month), and we communicate over email or phone call. We no longer communicate over your Project Board and you no longer have access to Project Pathways. If you do not utilize Ivory to manage any aspect of your business after off-boarding, you’ll be “Alumni Archived” and will have priority access to a Project Lead (up to four times a year).

At the end of the first step in our 4 Steps Process, we have a EOA Check-In (End of Assessment). This is a time to evaluate if the partnership is working or not. If the result of the EOA Check-In is that the partnership is not working, we would part ways and end our contract without penalty. If you decide you don’t want to continue before the EOA Check in, or if you changed your mind after a positive EOA Check-In, there is a $500 contract breaking penalty, which will be taken from your deposit. The remainder of your deposit and all meeting notes and files will be given to you. You won’t be eligible for Alumni Status or future partnership. It’s not ideal, but there’s no hard feelings!

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